Custom Task Statuses

Custom task statuses let you adapt the workspace workflow to the real sequence of work. Instead of a generic process, the team can use terms that match its own work, such as “Bench verification,” “Flight code review,” or “Pre-launch calibration.”

1. Where to configure statuses

Open the app menu and select Workspace → Task statuses. The section is available to the workspace owner because status changes affect the whole team and all projects.

2. What can be changed

• Status name. Both base and custom statuses can be renamed. This is useful when the team needs process-specific terms.
• Order of custom stages. Arrow buttons change how statuses are displayed in lists and Kanban.
• Custom statuses. Add status creates a new stage before the final status.
• Deletion. Only custom statuses can be removed. Base statuses stay part of the workflow.

After editing, tap Save. If you started making changes and want to return to the current saved state, use Reset.

3. How statuses appear in daily work

After saving, the updated names and order are used in task cards, filters, list mode, and Kanban. Before changing statuses, agree on the terms with the team: this becomes the shared vocabulary of the whole workspace.

4. Practical setup sequence

1. Keep base statuses as process anchors.
2. Add intermediate stages that the team actually uses.
3. Arrange the stages in the order a task normally follows.
4. Save the changes and check the main screen in list and Kanban modes.

What to read next

To see how statuses work with display modes, open Main Screen. If you need to split work by direction, configure projects. For the roles that can manage workspace settings, see Members and Roles.