Custom task statuses let you adapt the workspace workflow to the real sequence of work. Instead of a generic process, the team can use terms that match its own work, such as “Editorial review,” “Awaiting approval,” or “Ready to publish.”
In short: statuses are configured at the workspace level and immediately affect task cards, lists, filters, and Kanban. Base statuses cannot be removed, but their names and colors can be changed.
1. Where to configure statuses
Open the app menu and select Workspace → Task statuses. The section is available to the workspace owner because status changes affect the whole team and all projects.
2. What can be changed
- Status name. Both base and custom statuses can be renamed. This is useful when the team needs process-specific terms.
- Status color. Choose the dot color; a matching pastel background is calculated automatically. Both colors are shown in settings.
- Order of custom stages. Arrow buttons change how statuses are displayed in lists and Kanban.
- Custom statuses. Add status creates a new stage before the final status.
- Deletion. Only custom statuses can be removed. Base statuses stay part of the workflow.
After editing, tap Save. If you started making changes and want to return to the current saved state, use Reset.
3. How to choose a status color
A color sample appears to the left of each status name: a colored dot on a pastel background. You can set a color for a base status, an existing intermediate stage, or a new custom status.
- Tap the color sample next to the status.
- In Choose status color, move the Dot color slider. It works like the project color selector.
- Check the preview: you choose the dot color, while a matching pastel background is calculated automatically for the light or dark theme.
- Tap Save in the color picker, then Save at the bottom of the status page to apply the changes to the workspace.
Cancel closes the picker without changing the color. Reset on the status page discards unsaved changes to names, order, and colors.
4. How statuses appear in daily work
After saving, the updated names, order, and colors are used in task cards, filters, list mode, and Kanban. Before changing statuses, agree on the terms with the team: this becomes the shared vocabulary of the whole workspace.
5. Practical setup sequence
- Keep base statuses as process anchors.
- Add intermediate stages that the team actually uses.
- Arrange the stages in the order a task normally follows.
- Save the changes and check the main screen in list and Kanban modes.
What to read next
To see how statuses work with display modes, open Main Screen. If you need to split work by direction, configure projects. For the roles that can manage workspace settings, see Members and Roles.