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iTasks
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Now: IntroductionNext: Team
  1. Introduction
  2. Team
  3. Tasks
  4. Deadlines
  5. Context
  6. Projects and processes
  7. Customization
  8. Customers
  9. AI agents
  10. Getting started
  11. Pricing
  12. Answers

Task manager in Telegram

Less chasing updates. More clarity.

See who is responsible, what is done, and when it is due. Manage your team’s tasks right in Telegram, with no separate app to install.

Free for teams of up to 3

Start for freeSee how it works

Questions in chat

Who is working on it?
When is it due?
Is it done yet?

New website

Prepare the homepage design

Assignee
Anna
Due date
Fri, 25 September
Status
In progress

Answers in the task: See the assignee, due date, and status at a glance.

Team

See who is doing what

Give each task an assignee and a status. See what is in progress, ready for review, or done without asking teammates for updates.

How team collaboration works

New website · Aurora Studio

  • AnnaPrepare the homepage designIn progress
  • OliverWrite the homepage copyTesting
  • IrisPrepare the launch bannerDone
  • Assignees and statuses
  • Filters by team member and project
  • List, Kanban, and tree views

Tasks

Turn a discussion into a task

Capture the task in iTasks while the details are fresh. If speaking is easier, dictate it. AI prepares a title and description and fills in a due date if you clearly state one.

Voice AI is available on Free and PRO within each plan’s AI token allowance.

You can also create tasks manually, set priorities and tags, add checklists, save drafts, and use the backlog.

How voice AI worksExplore task management

You dictate

“Prepare the homepage design by Friday. We need mobile and desktop versions.”

Review and save

Your task

New
Title
Prepare the homepage design
AI
Description
Mobile and desktop versions
AI
Due date
Fri, 25 September
AI

Deadlines

Keep deadlines out of your head

Set a due date and iTasks will remind the assignee in Telegram on that day.

iTasks also notifies the task author, assignee, and watchers about assignments, new comments, and status changes, according to their notification settings.

Explore notifications

September 2026

  1. Mon21
  2. Tue22
  3. Wed23
  4. Thu24
  5. Fri25
  6. Sat26
  7. Sun27
Anna

iTaskstoday

Task due today

Prepare the homepage design · New website

Context

Keep decisions and files with the task

Comments, attachments, and change history stay with the task. Find the decision without searching through several chats.

When your teammate comes back online, the context is there so they can pick up the work.

Comments and attachments

New website

Prepare the homepage design

AnnaIn progress
  1. Oliver

    We checked the heading with the client. Let’s use the second option.

  2. Homepage design v2.pdfAttachment · 2.4 MB
  3. Next step

    Iris will check the responsive layout

Anna · onlineIris · back in the morning

Projects

A big project. A clear next step.

Break a large task into subtasks and assign them to your team. See what is done and what still needs work.

  • Choose your view

    List, Kanban, and tree views, with filters and sorting.

    Explore task views
  • Organize the work

    Priorities, tags, checklists, a backlog, and sprints.

    Task management

New website

Launch the homepage

1 of 3 done

  • Homepage designAnnaIn progress
  • Homepage copyOliverTesting
  • Launch bannerIrisDone

Nest subtasks up to 4 levels deep.

Processes

Give work a clear sequence

Recurring tasks are created automatically on a schedule. Workflows pass a task to the next person when a step is complete.

Explore workflowsStatuses and transitions

Repeat on a schedule

Weekly report

Every Monday

daysweeksmonthsyears

Pass work to the next person · Website launch article

  1. PreparationOliverDone
  2. ReviewAnnaNow
  3. PublicationIrisNext

Oliver finished his step. The task was assigned to Anna with the right status for her step.

Time

See where your time goes

Log time directly on a task. The same entries feed into reports by project and team member.

  • Reports by project and team member
  • Payment report in Excel and PDFPRO
Explore time tracking

Prepare the homepage design

  • Anna · homepage design40 min
  • Anna · revisions after review20 min

Task total1 hr

Customization

Make iTasks fit your work, not the other way around

Building apps, running campaigns, or rescuing cats — every team has its own stages. Give task statuses and types the names your team uses, choose colors and icons, and add your own steps. Lists, filters, and Kanban will speak your team’s language.

How to customize statusesHow to customize task types

Aurora Studiowebsites and apps

Types

  • Feature
  • Bug
  • Improvement
  • Technical
  • Design

Stages

  1. New
  2. In progress
  3. Testing
  4. With client
  5. Done

Advertising agencycampaigns and creative work

Types

  • Creative
  • Campaign
  • Post
  • Report

Stages

  1. Brief
  2. In production
  3. Approval
  4. Launched

Purrfect Sheltervolunteers

Types

  • Rescue
  • Treatment
  • Transport
  • Adoption

Stages

  1. Found
  2. At the vet
  3. In foster care
  4. Seeking a home
  5. Home

Adoption · Purrfect Shelter

Find a home for Marmalade the ginger cat

IrisSeeking a home

A dashed border marks a type or stage the team added. The others are renamed defaults.

  • Your own status names and colors
  • New stages in the order you need
  • Up to 6 task types with icons
  • Available on Free

Customers

Turn a customer request into a clear task

Connect your Telegram bot to bring customer messages into the iTasks queue. Assign each request, track its status, and link any follow-up work to a team task.

How customer support works

Studio support bot

Customer

Hi! I can’t submit the request form on your website from my phone.

Ticket

OliverIn progress
Internal note

Only the team can see this: “Reproduced on iPhone. Passing it to the team.”

Linked task

New website

Fix the request form

AnnaNew

A request queue, statuses, conversation history, attachments, and internal team notes.

AI agentsPRO

Let your AI agent work with your tasks

Connect Codex, Claude, Gemini CLI, or another compatible agent. Ask it to work in iTasks on your behalf.

How to connect an AI agentExplore PRO

Your instruction

Break the website launch plan into tasks and assign them to the team

Your agentCodex · Claude · Gemini CLI

In iTasks

  • Prepare the homepage designAnna
  • Write the homepage copyOliver
  • Prepare the launch bannerIris
  • Assign tasks
  • Update statuses
  • Prepare a summary
  • Your own agent

    Connect an agent you already use. The cost of its service is separate from your PRO subscription.

  • Your permissions

    The agent acts on your behalf and can access only what you can access.

  • Your instructions

    You choose what to ask the agent to do. You can update its connection keys at any time.

  • Built-in voice AI

    Voice task creation is a separate feature, available on Free and PRO within each plan’s token allowance.

Connect via MCP or REST/OpenAPI. Setup instructions are in your iTasks profile.

Getting started

Get your team started in three steps

Use your Telegram account to open iTasks. There is no separate registration for you or your teammates.

Read the getting started guide
  1. iTasksbot
    Start
    Start the bot

    Open @iTasksBot, tap Start, and create a workspace for your team.

  2. Invite link

    3 · on the team
    Invite your team

    Share an invite link in your work chat so teammates can join in one tap.

  3. First task

    Prepare the homepage design
    AnnaFri, 25 September
    Assign tasks

    Choose assignees and due dates so everyone can see their tasks and receive notifications.

Start the bot

Free for teams of up to 3

iTasks works inside Telegram on your phone and computer. There is also a separate Android app. The iPhone app is in development. Android app on Google Play

Pricing

Start free. Upgrade when you need more.

Each plan covers a workspace. Both plans include unlimited tasks.

Free

For small teams and personal tasks

$0forever

Members
Up to 3
Projects
1
Tasks
Unlimited
Voice AI
Within the plan’s token allowance
External AI agents
Not included
Payment report
Not included
JSON data export
For the workspace owner
Start for free

PRO

For growing teams and work with AI agents

499 Starsper month

Members
Up to 50
Projects
Unlimited
Tasks
Unlimited
Voice AI
Higher token allowance
External AI agents
Connect your own agents
Payment report
Excel and PDF
JSON data export
For the workspace owner
Upgrade to PRO

Price per workspace.

Pay for PRO by card in your website account, from $9.99 per month. Get a discount when you pay for 6 or 12 months.

Payment options and discounts

Data

Stay in control of your data

Workspace owners can download a JSON backup at any time, on Free or PRO.

The JSON data export is separate from the Excel/PDF payment report available on PRO.

How to export your data
Aurora Studio
workspace-backup.json

The interface

Take a look inside iTasks

Real app screens: tasks, workflows, time tracking, and customer requests.

Show screenshots
A studio task list showing statuses, projects, and due datesA studio task list showing statuses, projects, and due dates
Tasks, statuses, and due dates
A task card for a new website with an assignee, checklist, and subtasksA task card for a new website with an assignee, checklist, and subtasks
Description and subtasks
An expanded project task tree with several levels of subtasksAn expanded project task tree with several levels of subtasks
From project to subtasks
A task for reviewing an email, showing its current workflow stage and the button to complete the stageA task for reviewing an email, showing its current workflow stage and the button to complete the stage
Pass work to the next stage
Task time entries with durations and commentsTask time entries with durations and comments
Time logged on each task
A HelpDesk customer request linked to a team taskA HelpDesk customer request linked to a team task
A customer request linked to a task

Answers

Frequently asked questions

Can’t find your answer? Message us on Telegram.

Does iTasks work for teams outside IT?

Yes. Customize task statuses and types for anything from an advertising agency to a volunteer animal shelter: rename them, choose colors and icons, and add your own stages. This is available on the free plan too.

Do I need to install an app?

No. iTasks opens directly in Telegram. If you prefer a separate app, the Android version is available on Google Play.

What is included in the free plan?

Free includes up to 3 workspace members, 1 project, unlimited tasks, core features, and voice AI within the plan’s token allowance.

How much does PRO cost, and how can I pay?

PRO costs 499 Telegram Stars per workspace per month when paid in Telegram. You can also pay by card in your website account, from $9.99 per month, with discounts when you pay for 6 or 12 months. See the payment options page for details.

How do I invite teammates?

Create a workspace and send your teammates an invite link in Telegram. They can join in one tap.

Can I use iTasks for personal tasks?

Yes. Create a workspace just for yourself and manage your tasks in Telegram.

How does iTasks compare with a group chat, Trello, or Jira?

Requests can get lost in chat messages. In iTasks, you can give each task an assignee, due date, and status, with comments and change history kept together. It works in the Telegram app your team already uses and takes little setup.

How do reminders and notifications work?

They arrive in Telegram. iTasks reminds the assignee on the due date. It also notifies the task author, assignee, and watchers about assignments, comments, and status changes, according to their notification settings.

Can I handle customer support and connect bots?

Yes. Connect your Telegram bot or create one from iTasks. Requests enter a queue where you can assign them and track their status. Replies and internal notes stay with each request.

How is voice AI different from an external AI agent?

Voice AI is built into iTasks. Dictate a task, then review and save what it prepares. It is available on Free and PRO within each plan’s token allowance. An external AI agent, such as your own Codex or Claude, connects to iTasks and works with tasks on your behalf. This requires PRO, and the agent’s service costs are separate.

Which AI agents can I connect?

Codex, Claude Code, Gemini CLI, and other agents that support MCP or REST/OpenAPI. External agent connections are available on PRO. Setup instructions are in your iTasks profile.

Can I export my data?

Yes. Workspace owners can download a JSON backup at any time, on Free or PRO.

Who can see my tasks?

Invited workspace members can see tasks within their permissions. See the Privacy Policy for details.

Are there Android and iOS apps?

The Android app is available on Google Play. The iPhone app is in development. You can already use iTasks on iPhone inside Telegram.

Start with one task

Create your first task today so your team can see who is responsible and when it is due.

Open iTasks in Telegram

Free for teams of up to 3