The main screen is the working entry point for the selected workspace. It brings together tasks, quick actions, view switching, and filters that help you move from your personal queue to the broader project picture.
Important: the main screen always belongs to the current workspace. If you work in several workspaces, first check the selected workspace at the top of the screen. Workspace switching is covered in Selecting and Switching Workspaces.
1. Main Screen Views
The toolbar under the header switches how tasks are shown: list, Kanban, project tree, or calendar. The same toolbar also includes task creation and manual refresh.
| Mode | When to use it | What it shows |
|---|---|---|
| List | For daily personal work and quick task triage. | My tasks shows tasks assigned to you. Others shows the remaining tasks from projects you can access. |
| Kanban | For tracking task movement across statuses and reviewing the team flow. | Columns are built from workspace statuses. Backlog is handled separately, and Done only shows recently completed tasks. |
| Projects | For reviewing work structure inside projects and connected subtasks. | Tasks are grouped by project and shown as a tree: root task, subtasks, and deeper nested levels. |
| Calendar | For planning by day: what to do when, and where you still have free time. | Tasks sit on their due date. There are Day, Week, and Month scales and a separate No due date list. Details are in the Calendar section below. |
Project creation and configuration are covered in the separate Projects guide. This page only explains how existing projects appear on the main screen.
2. Top Area
- Left menu opens workspace settings, members, projects, HelpDesk, subscription, and other administrative sections.
- Workspace name shows where you are working. The switch button next to it opens the list of available workspaces.
- HelpDesk indicator opens the support inbox. You can open it before connecting a channel; the counter shows new conversations and those waiting for the team’s reply.
- Profile avatar opens personal settings, interface language, and linked accounts.
3. Task Card Fields
Cards in the list, Kanban, and project tree show the key fields so you do not have to open every task just to understand its context.
- Task type is shown as an icon before the title.
- Priority and status share the badge at the top right: bars appear only when priority differs from normal — three red bars for high, one for low. Normal priority shows no bars.
- Title is the primary card text; long titles wrap and remain readable.
- Assignee appears on cards for other members and in the project tree.
- Project is shown with a colored dot and project name.
- Workflow stage appears when the task follows a configured process.
- Parent task and subtasks show how the card is connected inside the work tree.
- Due date, sprint, and recurrence appear when those fields are set.
The task form and fields are covered in Creating and Editing a Task. Task details and status changes are covered in Task Details and Status Changes.
4. Filters and Switches
Filters depend on the active mode. They do not change the tasks themselves; they only narrow the current screen.
- List: the Others section includes an assignee filter for quickly isolating one member's tasks.
- Kanban: project and assignee filters are available, together with the Mine / All tasks switch.
- Projects: the project tree includes an assignee filter and a separate visible-status filter. Done tasks are hidden by default, but can be enabled.
- Calendar: the same switch as in Kanban, plus project and assignee filters.
- Refresh: the circular arrow reloads tasks manually when you want to check changes made elsewhere.
If you need different statuses or a custom process order, configure Custom Task Statuses and workflows. The main screen will then use the updated structure.
5. Project Tree and Nesting
The project view is useful when work is split into connected steps: website launch preparation, mobile menu checks, navigation on iPhone, and checks in landscape orientation. The project tree shows how these steps fit together, while iTasks supports up to four total hierarchy levels: a root task plus three subtask levels.
For detailed hierarchy workflows, use Subtasks and Task Tree. Project setup, access, and colors are covered in Projects.
6. Calendar
The calendar lays tasks out by due date. A task sits on its due date; a recurring task sits on the date of its current occurrence. Within a day, tasks with a time come first in time order, followed by All day with tasks that have no time. Today and the current time follow the time zone in your profile.
- Scale: Day, Week, or Month. The ‹ › arrows move between periods, and Today appears when another period is open.
- Week: on a phone, a feed of days starting with today. Above it, a 7-day strip shows workload dots; a red dot means overdue tasks. Tap a day in the strip to open it in the Day scale.
- Overdue: above the feed, the rows Overdue · N and Past days · N are collapsed. Move to today moves overdue tasks to today. The button first asks you to confirm: Cancel or Move to today. A due time that is still ahead today is kept; one that has already passed is cleared, and the task goes under All day. A task due today whose time has already passed stays in its day, marked Overdue.
- Day: a time-based plan with a current-time line. Gaps of an hour and a half or more appear as Free until … rows. Tap one of them or Task for … to open a new task with the date already filled in, and for a free slot, the time as well.
- Day on a wide screen: on a computer or in Telegram Desktop, the day is an hourly timeline of the working day (wider if tasks fall outside it): tasks sit at their time, and tasks close in time sit side by side. On the left is a red Overdue strip: click it to expand the column with the Move to today button; on the right is the No due date column. Drag a task from either column or from the timeline itself to the hour you need, and its day and time change in 30-minute steps; dropping it onto the All day strip above the timeline clears the time. Clicking an empty spot on the timeline opens a new task for that day and time.
- Month: a grid with workload dots and the selected day's tasks below it. On a wide screen, tasks appear right in the cells, extra ones are collapsed into "N more", and tapping a date opens that day.
- No due date: on a phone, the button with the inbox icon and a task count. It opens a sheet listing tasks with no due date; the plus-and-date button in a row schedules the task for the selected day.
- Side columns on a wide screen: on a computer or in Telegram Desktop, the No due date column sits to the right of the calendar. Drag a task from it onto the day you need, or onto an hour in the Day scale. The button in the column header collapses it into a narrow strip with the task count, like a Kanban column; clicking the strip expands it again, and this choice is remembered. Overdue tasks are gathered in a red Overdue strip with a count on the left: click it to expand the column and drag tasks onto the day you need, or move them all with the Move to today button. When there are no overdue tasks, the strip is not shown. If the window is too narrow, the columns collapse on their own, but the one you expanded stays open.
- Drag and drop: on a wide screen, the week appears as seven day columns, like Kanban. Drag a task to another day and its due time is kept. If the move fails, the task returns to its place.
- Undoing a move: after any due-date change in the calendar, a notice appears at the top with an Undo button that restores the previous dates and times of every task in that move. If the move fails, the task returns to its place and the notice offers Retry.
The task author, a workspace admin, or the workspace owner can move tasks between days. Recurring and done tasks cannot be dragged. Setting the due date and time is covered in Creating and Editing a Task.
Related Guides
After the main screen, teams usually continue with task creation, working with tabs, project setup, member roles, and workspace settings.