Time Tracking

Time tracking in iTasks happens directly inside the task card. The team can see how much time was spent on specific work, while owners and admins can review the payment report for a selected month.

1. Where Time Is Logged

Open a task and use the bottom action bar. Time opens the add-time form, while History shows existing time entries for this task.

2. How to Add a Time Entry

1. Tap Time in the task card.
2. Enter total minutes manually or use the quick buttons: +10, +30, +60.
3. Add a note if the work needs context.
4. Save the entry.

Keep notes practical, for example: “Telemetry map review after the overnight bench run.” The report then explains not only total hours but also the actual work context.

3. How to Use the Timer

The timer removes the need to count minutes manually. A user can have only one active timer across the app, so a new timer cannot start until the previous one is stopped.

1. Open a task, select Time, then choose Start timer.
2. After the timer starts, the task card shows elapsed time and quick controls. You can pause, resume, or stop it. In the main task list, the status is replaced by the timer only for you; other users keep their normal interface.
3. While the timer runs, the elapsed time also sits in the home screen header next to the icons. Tap it and the list scrolls to the task the timer belongs to.
4. Select the red stop button. iTasks opens the standard add-time form with the calculated duration already filled in.
5. Edit the minutes or note if needed, then select Save.

If you close the app, the timer continues counting on the server. While paused, the duration does not increase until you resume it.

Stopping the timer is not logged automatically. The result remains an editable draft until you select Save. If you try to close the form, iTasks warns that the time has not been saved; confirming the close discards the calculated result.

4. Who Can Log Time

A regular member logs time for themselves and only on tasks they can access through the workspace and project. Owners and admins see the broader picture and can work with administrative reports. Project access logic is covered in Members and Roles.

If the workspace is in Read only mode, new time entries cannot be added. Read-only behavior and subscription rules are covered in Subscription, Plans, and Limits.

5. Task Time History

Time history shows the author, date, duration, and note for each entry. This helps review demanding work: who handled verification, debugging, or approval, and when.

6. Payment Report

Open the app menu and choose Administration → Payment report. The page is available to owners and admins. The report lets you switch months and review total hours, cost, member breakdown, and tasks inside each member row.

7. Exporting to Excel and PDF

The Export button sits next to the period in the report header and offers two formats. Excel is built for calculations: the workbook has three sheets - a per-member summary, a detailed breakdown grouped by project and task, and a flat table ready for pivot tables. PDF is built for sending: a finished document with totals, a per-member breakdown, and every time entry with its date and note, ready for a client or your accounting team.

The file opens in your external browser, so downloads behave the same way in Telegram, Android, and iOS. The export follows the month you selected, and the numbers in the file match what you see on screen.

8. Rates and Cost

Cost appears in the report only when a member has a rate. The default rate is configured on the workspace member, while a project-specific rate can override it for a specific project. Team and project rates are covered in Members and Roles and Projects.

Related Guides

Task creation and editing are covered in Create and Edit Tasks. To read task-card fields and bottom actions, see Task Card and Status.