Notification settings in iTasks live in the user profile. Users can enable or disable delivery channels, set a personal timezone, choose a daily delivery time, and enable an early reminder before task deadlines.
In short: Telegram and Push control where notifications are delivered, while advanced settings control delivery time and the additional early deadline reminder.
1. Open Notification Settings
Open the profile from the avatar in the top bar. The Notifications block contains delivery-channel toggles and the Advanced settings button.
These settings are not tied to one workspace: they apply to the current user across all workspaces.
2. Telegram Notifications
Receive in Telegram controls bot messages in the user's personal Telegram chat. When it is off, the bot does not send that user notifications about tasks, comments, deadlines, or related work events.
This channel is used in Telegram Mini App and for users who have Telegram connected to their account.
3. Who Receives Task Notifications
- Task assignment goes to the new assignee when the task is not in backlog and the assignee is not the task author.
- Status changes go to the task author, current assignee, and watchers, except the user who changed the status.
- Comments go to the task author, current assignee, and watchers, except the comment author.
- Due dates and early reminders go only to the current assignee.
Watchers do not extend task access: project access defines visibility. Watchers additionally subscribe a user to status and comment notifications.
4. Push in Native Apps
The Android and iOS apps use the same profile. If iTasks is opened in the Android or iOS app, the Receive Push toggle appears in the notification block.
When Push is enabled, the app first shows an in-app explanation and then the system notification permission prompt. If system permission is not granted, Push remains disabled. If Push does not arrive after the channel is enabled, check the system notification permission for the app in Android or iOS.
Telegram Mini App does not show the Push toggle: delivery there goes through the Telegram bot.
5. Personal Timezone
The Advanced settings screen repeats personal timezone selection as the first block. This is intentional: notification time cannot be calculated reliably until the user has a personal timezone.
If timezone is not set, the settings below remain visible but disabled. Choose a timezone on the same screen: use the device timezone or search for an IANA timezone manually.
6. Notification Time
Notification time sets the hour when the user wants to receive daily date-based notifications. The default is 08:00 in the personal timezone, but the user can choose another time.
The event date does not change: a deadline reminder still belongs to the deadline day, and a recurring-task reminder still belongs to the recurring task's scheduled day. Only delivery time changes.
7. Early Deadline Reminder
In the Deadlines block, users can enable an additional early reminder 1, 2, or 3 days before the deadline. This option is off by default.
The early reminder does not cancel the main deadline-day reminder. The user receives a separate message such as "The task deadline is tomorrow" or "The task deadline is in 2 days".
8. What Happens After Settings Change
After saving notification time, timezone, or early-reminder settings, iTasks recalculates the user's future active notifications. Already sent notifications are left untouched, while future pending notifications are updated or canceled according to the new rules.
9. If Notifications Do Not Arrive
- Check that the required channel is enabled: Telegram or Push.
- For Push, check the system notification permission in Android or iOS.
- Check the personal timezone if the issue is related to delivery time.
- Make sure the task is not done and not in backlog: deadline reminders are not sent for those tasks.
Open a task from a notification
Tap the task button in a Telegram message or tap the push notification in the mobile app. After sign-in, iTasks switches to the relevant workspace you can access and opens the task. A comment link also takes you to that comment.
Links keep the usual access restrictions. If you no longer belong to the workspace, check which account you are using and contact its owner. If you can access the workspace but the task was deleted or you lost access to its project, the task screen shows “Task not found.”
In a read-only workspace you can view the task, but opening a notification does not let you edit it.
Related Guides
Personal timezone and interface language are covered in Profile and Interface Language. Task deadlines are covered in Creating and Editing Tasks.